What We Do
Services
End-to-end supply chain consulting — from embedded contract management to the Smartsheet automation that makes improvements stick.
Most hospitals don't need a permanent contract manager — they need the right person embedded for six to twelve months to clear a backlog, build the infrastructure, and leave a system that sustains the results. That's the RPA model.
Ryan works as a full member of your supply chain department: attending daily huddles, engaging vendors directly, managing renewal timelines, and reporting to your director or VP on a weekly basis. The engagement ends with your team owning a documented, automated contract management system.
- Contract lifecycle management — active through renewal
- Vendor negotiation and price alignment
- GPO compliance (Vizient, Premier, HealthTrust)
- 90/60/30-day expiration alert dashboards
- Weekly executive status reporting
- Onboarding support for new item builds
- Physician and surgeon preference card management
- Coordination with distributors and GPO reps
Currently embedded as Interim Contract Manager at a community hospital in Connecticut — managing vendor relationships, Vizient GPO compliance, and a 17-workspace Smartsheet automation environment built from the ground up.
Hospitals leave significant savings on the table when contract pricing isn't being actively managed. Items get purchased off-contract, GPO tiers go unmaximized, and pricing in the ERP drifts from what was negotiated. This engagement corrects all of it.
Using your ERP data and GPO contract files, we audit every line — identify off-contract purchasing, calculate savings opportunity at the item level, and build the automation to keep it clean going forward.
- Expiring contract identification and prioritization
- Item master audit against contracted pricing
- Vizient ECR integration and monthly processing
- GPO tier maximization and savings documentation
- Spend analysis by vendor, category, and contract
- Conversion opportunity identification
- Price load verification and ERP correction
- IHN initiative tracking and PSC coverage analysis
At a multi-site health system, corrected expired pricing on 10%+ of a 78,000+ item master in 3 months — while simultaneously building the process that prevents drift from recurring.
Most Smartsheet implementations are glorified spreadsheets. The systems built in RPA engagements are full operational environments — intake forms, automated routing, cross-sheet lookups, ERP data integration, and executive dashboards that your leadership team actually uses.
Every workspace is built to your workflow, tested with your data, and handed off with documentation. When the engagement ends, your team owns a working system — not a tool they need a consultant to maintain.
- Contract master databases with automated alerts
- ERP data integration via Data Shuttle (AS400, Infor, Workday, Meditech)
- Daily Huddle and Operational Pulse dashboards
- Performance Improvement executive dashboards
- PO requisition intake workflows by department
- OR implant tracking and consignment management
- Data Mesh cross-sheet lookups and Pivot reporting
- Automated 90/60/30-day expiration alert systems
Built 17+ integrated Smartsheet workspaces — including a 654-row / 102-column contract master database, AS400 ERP data pipeline, OR implant tracking system, and executive PI dashboards — for a single hospital engagement.
A growing match exception backlog is one of the most disruptive problems in healthcare supply chain — vendors stop shipping, AP gets buried, and leadership loses visibility. RPA has cleared over $47M in past-due invoices across two major engagements by building the systems and workflows to resolve exceptions at scale and prevent them from recurring.
This isn't a one-time cleanup. The engagement builds the process infrastructure — SOPs, escalation workflows, EDI coordination, and Smartsheet-based dashboards — that your team can own and maintain.
- Match exception root cause analysis
- EDI and vendor account setup coordination
- AP invoice review and inventory reconciliation
- Aging bucket analysis by vendor and dollar value
- GHX, distributor, and GPO coordination
- Standard operating procedure development
- Escalation workflow design and implementation
- Executive-level P2P dashboard development
$30M+ cleared in 4 months at a multi-site health system. $17M+ cleared in under 3 months at an academic medical center — with a functional Smartsheet demo built in 6 days to get stakeholder buy-in.
ERP data quality is the foundation of supply chain performance — and in most hospitals, it degrades over time without dedicated maintenance. Items accumulate duplicate records, UOM mismatches, expired pricing, and missing contract cross-references. This engagement corrects the data and builds the process to keep it clean.
Experience spans IBM AS400, Infor/Lawson, Workday, Meditech, and PeopleSoft. ERP exports are processed, validated, and surfaced in Smartsheet for ongoing monitoring via scheduled Data Shuttle automation.
- Item master audit against contract pricing
- UOM rationalization and duplicate item detection
- Vendor master cleanup and mapping
- GPO contract cross-referencing
- New item build process development
- Automated ERP export pipelines via Data Shuttle
- SKU identification and Lawson ID mapping
- AS400 ITEMMAST and ITMPARLOC integration
ERP systems supported: IBM AS400 (IBM i) · Infor/Lawson · Workday · Meditech · PeopleSoft · SAP
Supply chain initiatives fail when they lack structure, visibility, and accountability. Whether it's an M&A contract integration, an ERP transition, or a savings program, RPA provides the project management framework that keeps stakeholders aligned and work moving.
Every engagement includes executive-level reporting — weekly status updates, savings tracking at the line-item level, and dashboards that give your leadership team real-time visibility without requiring them to dig through spreadsheets.
- Master project list development and maintenance
- WBS development and milestone tracking
- Savings documentation (line-item level)
- Weekly status updates and executive summaries
- RACI matrix development and stakeholder accountability
- Vendor POC report generation
- M&A contract integration management
- ERP transition support and go-live coordination
Managed dual-hospital M&A contract integration for two acquired facilities — 452 total contracts, 26 individual stakeholder POC reports, 2,348-vendor spend analysis, 1,077-row weekly metrics tracker.
Not sure which service fits your situation?
Most engagements combine two or more of these areas. Reach out and we'll scope it to what you actually need.
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